Office Personnel Vacancies

Overview:

Our client, an Aberdeen based multinational oil and gas services company, requires the services of a Receptionist to be based at their office in Altens. The successful candidate will be responsible for, but not limited to, the following.

Job Description:

• To answer and greet internal and external calls via the company switchboard.
• Assist callers to achieve a satisfactory outcome to the enquiry.
• Politely greet all staff and visitors.
• Ensure all visitors undergo the company induction in line with procedures in force at that time.
• Ensure all visitors are logged on to the management system.
• Ensure the reception area is kept at a high standard of cleanliness at all times.
• Use the company PA system as required.
• Provide training for new security guards.
• Update data base with new records.
• Sort mail delivered to reception.
• Answer and action calls by logging the on the system
• Assist in the weekly fire alarm tests with tannoy announcements
• Assist personnel with the booking of taxis.
• Calmly and efficiently deal with any calls of an emergency nature.
• Ensure no contractors start work without speaking to a member of Office Services.
• Update spread sheets.